– Setting Up a Zoom Webinar: Step by Step | Global Cornell
The host can also disable some features for panelists, including starting video, sharing your screen, and recording. Panelists can be invited to participate in the webinar using only their name and an email address, a Zoom account is not required. Attendees are view-only participants who can be un-muted if the host chooses. Their view of the webinar is controlled by the host. Learn about joining a webinar as an attendee by visiting Joining and Participating in a Webinar attendee.
Webinars can require pre-registration before the event. The host can either automatically approve all registrants or manually approve each one. The host can add custom registration questions and generate reports on these registrations as well. Scheduling a Webinar with registration requires your registrants to complete a brief form before receiving the link to join your webinar.
This allows you to collect the names, email addresses, and other information from the registrants. You can choose to automatically approve anyone who registers or manually approve attendees. With Webinar registration, registrants can be imported via CSV and automatically approved. Once they have successfully been imported, a confirmation email will be sent to the registrants.
You can customize the registration for webinars , by approving attendees, enabling email notifications for registrations, adding registration questions, and more. Scheduling a webinar without registration will allow attendees to join without needing to sign up in advance.
Attendees will be required to enter their name and email address upon joining. Similar to a meeting, Zoom allows you to schedule recurring webinars during specific dates and times. You can schedule a webinar to occur daily, weekly, or monthly. You can customize your webinar registration page with a color scheme, title, banner, logo, and speaker information, including descriptions and profile pictures for up to three speakers.
Users can customize these settings when you schedule a webinar that requires registration. Customizable settings for webinars include:. With webinar branding, you can customize the emails sent out to the panelists, registrants, attendees, and absentees of the webinar. If configured, you can live stream a webinar to a custom platform. If you configure this before the webinar, you can begin streaming with one click after your webinar begins. The Chat feature allows webinar attendees, the host, co-hosts, and panelists to communicate for the duration of the webinar.
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By Jessica Vionas-Singer. I am a huge fan of GTW, and given its native integration with HubSpot, it is always my first choice for webinar technology. However, if budget is an issue, my recommendation would be Zoom. If you have multiple Zoom accounts at your company, your internal Zoom administrator will need to assign the webinar plan to the person setting up the webinar probably you.
See this article. Now that the one-time setup is taken care of, you can complete these final steps to sync your specific webinar data:. Enter the title of your webinar, the date and time, and timezone. I usually enable a Practice Session here. Now you have a couple of choices to make: Do you want to manually approve registrations as they come in? Or do you want to require people to register and receive their own unique URL to join the webinar?
This option gives you better data in terms of audience engagement, polling info, and so on, and is typically what marketers use. It will not allow you to practice the day before. Before you leave Zoom, write down or copy the Webinar ID under the calendar buttons at the top:.
Then create your landing page and thank you page in HubSpot as you would any other offer. Publish the landing page and thank you page, and then go to workflows in HubSpot. The enrollment criteria is when someone fills out the registration form on the landing page you just created. If you want the confirmation email to come from HubSpot so it can have your branding and not Zoom, you need to also create that.
Learn how to do this here. Pro tip: It’s easier and less set-up to have the confirmation emails come from Zoom instead of HubSpot, and the Zoom emails have calendar invites, which HubSpot does not support. However, the Zoom emails do not have your branding, so that’s the drawback. Practically, this means that the unique join link only works if you only have one webinar going on at a time.
If you are promoting two webinars at once, I recommend using the Zoom emails and not HubSpot or not requiring registration to attend. Pro tip: I have seen the API not work on just a couple of contacts out of nearly 1, registrations so that the unique join code field is blank. If this makes you nervous, use the Zoom emails.
Please contact us ASAP. Publish your follow-up email. Then, head back over to your workflow from Step 5 and add a delay of five minutes for HubSpot and Zoom to sync at the bottom. Finally, add an action to send your email confirmation. You can now create a promotional email in HubSpot with your branding to invite people to the webinar.
Simply include a link to your landing page, and you are good to go. To see who has registered for the webinar, simply create a Smart List in HubSpot with the criteria of anyone who filled out the form on your landing page. Use this list to exclude people from future webinar email promotions, since they already signed up. Learn more about Zoom webinars here. Zoom has an option to livestream your webinar on Facebook!
A percent value for this property would mean the contact attended the entire webinar. You recorded your awesome webinar , right? Then, you can send out follow-up emails to all attendees and non-attendees.
Check out my blog post on doing this using smart content. Are you making the best use of HubSpot’s powerful workflow tool? If not, this webinar is for you:. Jessica Vionas-Singer is the Senior Director of Client Success at SmartBug Media where she leads a team of SmartBugs who focus on HubSpot onboarding for clients new to the system and other project-based work, oversees new employee onboarding, and rolls out new process and procedures within the Client Services department.
Zoom Webinar Feature – IT@JH University Information Systems.
Join our upcoming webinar to get a first-hand look into some of our exciting new product and feature releases. Purchasing a new license can be done via Zoom Sales team or from the account Billing page. Kindly check this link for pricing details of webinar, note that webinar license has different capacity options i. This support article for getting started with webinar. Zoom Community.
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Browse Backgrounds. In order to host a webinar on Zoom , there are a few prerequisites you need to check off. The first prerequisite is to purchase a webinar plan from Zoom. During the process of buying your webinar plan you will have the option to choose a plan that hosts , , 1,, 3,, 5,, or 10, view-only attendees.
While this decision is early in your webinar planning stage, it is essential that you choose the plan that fits your intended audience.
After selecting your webinar plan, you are all set up to buy your webinar license, schedule your event, and begin registering attendees. To purchase your webinar license, log into your accounts billing page. Regardless of size, all webinar licenses include:.
When you are scheduling your Zoom webinar, you will have the option to either require attendees to register before the event or to have your event be public without registration. Scheduling a webinar without requiring attendees to register will grant attendees the opportunity to join your webinar spontaneously, without signing up beforehand. They will simply be required to enter their name and email address to join.
Scheduling a webinar with registration will require your attendees to fill out a form with their name, email address, and other information before they receive the link to your webinar. Benefits of requiring registration to your webinar include:. When you choose to require your attendees to preregister for your webinar, you have the option to automatically approve all registrants or to manually approve them.
Additionally, the webinar host can turn on or off registration at any time and regardless of registration being required, attendees will still be required to enter their names and email addresses before joining the event.
When you choose to automatically approve your registrants, they will receive an automated and customizable confirmation email upon registration. When you choose to manually approve each registrant, they will receive said email if they have been accepted by the host to attend the webinar.
Once they have been approved to attend the webinar, the email registrants receive will include all of the event details as well as the Zoom login information for the event. At the time of the event, attendees simply have to follow the webinar link provided by the confirmation email. When you choose to use Zoom for your virtual event, the first thing you have to decide is if the event is better suited to be a Zoom Meeting or a Zoom webinar.
While Zoom is a trusted video conferencing platform regardless of which form your virtual event takes, your decision will set the atmosphere and tone for your event and its capabilities. Participants of Zoom Webinars include the host, alternative hosts, co-hosts, panelists, and attendees. These roles are defined in detail in this Help article. The max capacity for the number of concurrent live attendees is defined by the Zoom Webinars license held by the host. Concurrent live attendees join the webinar in listen and view-only mode and cannot see other attendees.
If a host has a Large Meetings license, then they can host a webinar with up to or 1, panelists. Attending Zoom Webinars is as straightforward as clicking on a link. Webinar attendees do not need their own Zoom account to join a webinar. You can join through a browser or the Zoom client from any desktop, laptop, mobile device, or Zoom Room.
Zoom has a robust set of security features to meet the requirements for safe and secure collaboration. The Zoom Cloud is a proprietary global network that has been built from the ground up to provide quality communication experiences.
Zoom incorporates security features, such as AES bit encryption to ensure that login information and webinar data is secure. Zoom Webinars hosts may choose to manually approve or decline anyone who registers as well as remove an attendee or lock a webinar to prevent additional attendees from joining once the webinar has started.
User and meeting metadata are managed in the public cloud while the webinar is hosted in your private cloud. All webinar traffic including video, voice, and content sharing goes through the on-premise Zoom Meeting Connector. Zoom Meeting Controller can be deployed onto any virtualization platform. Contact sales to learn more. Zoom Webinars plans are defined based on the number of people joining concurrently.
There are options for monthly and annual pricing. Flat-rate pricing means you can host unlimited number of webinars to maximize your investment. Zoom Webinars support a variety of use cases such as company all-hands, company events, marketing, and customer webinars as well as virtual training sessions auditorium style.
Zoom provides subsidized educational institution pricing to empower educators around the world. Zoom offers unlimited VoIP from any internet connection and unlimited use of local toll dial-in numbers in 55 countries. Zoom has a dedicated Event Services team to help customers plan, support, and produce the best virtual and hybrid events using Zoom Webinars. Zoom Event Services offers a variety of event support packages to meet the unique needs of our customers.
Zoom Event Services include best-practice consultation on run of show, production setup, and support as well as live event management and moderation. Contact a Zoom specialist to request more information. Learn how you can benefit from the audience connection powered by Zoom Webinars today! Read our blog Request a live demo Access our knowledge base Join a live expert training.
Buy Now Request A Demo. High-quality webinars, at scale. Expand your reach Host up to 50, webinar attendees and 1, interactive video panelists live, and further extend your reach with HD webinar recordings or livestreaming to YouTube, Facebook, Twitch, or another custom platform.
Grow your pipeline With seamless integration into popular CRMs and marketing automation solutions, easily nurture attendees, monetize webinar registration, and create new opportunities for your customers.
Bring your company together The simple setup process and ease of use make Zoom Webinars popular for delivering important company news in all-hands or other large gatherings. Simple Rest easy knowing webinar attendees can easily join and participate in a session via an intuitive UI they know and love. Reliable Confidently host an unlimited number of sessions – and reach more people – with your webinar license.